Privacy Policy

Who we are

Our website address is: It is maintained by the Knowledge Media Institute at the Open University. 

What personal data we collect and why we collect it


When visitors make a pollinator-promise by filling the form,  we collect the data entered in the comments form (location and optionally name, age and organisation). 

Contact forms

If you leave us a message using our contact form, we will collect your email address in order to be able to respond to you.


If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


We use the WordPress platform that collects analytics about visits to the site.

Who we share your data with

Your email address will not be shared with anybody if you contact us through the form. If you make a polli-promise, the location of your polli-promise will be publicly visible on a map on our webpages. Your name and organisation will be shared with St Alban’s CoE primary school, Havant, that coordinate the polli-promise.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

How we secure and store data

All data is stored on password protected Open University servers. The connection to the site is encrypted and authenticated using a strong protocol (TLS 1.2), a strong key exchange (ECDHE_RSA with P-256), and a strong cipher (AES_256_GCM).

If you have any questions or any concerns then please do get in touch with us – we are more than happy to answer any questions you may have. You can email us using the contact form on the top right of the page.